Essential Responsibilities:
Function / Corresponding Tasks
:
Coordinate the purchasing of raw material inputs for all product groups for production and related requirements.
-
Develop and manage budgets for purchased material.
-
Create and manage master purchasing schedule based on information from Production.
-
Work with production to identify material shortages and what can be done to resolve them.
-
Work with sales to identify when resale buy-ins may be appropriate.
-
Build relationships with our vendors in order to obtain information on new products, availability and pricing. Distribute information to Production, Sales and Marketing.
-
Negotiate purchase parameters and place orders.
-
Enter and maintain accurate purchase orders. Communicate changes to Production and Vendors on a daily basis.
-
Schedule ship and pick-up dates with Shipping Department, Production and Vendors.
-
Manage documents related to the receiving process.
-
Coordinate receipt of product with Production on a weekly basis.
-
Check purchased numbers to received numbers (when receiver comes in).
-
Contact vendors on shortages, price, quantity or quality discrepancies; arrange for reconciliation and price adjustment, if appropriate.
-
Generate Ross transactions required (Goods Received Note) for Accounts Payable.
-
Monitor the status of buy-in liners not used. Work with Production to resolve outstanding issues or discrepancies.
-
Monitor actual expenditures to budget on a monthly basis.
-
Monitor, compile and publish annual vendor performance review and yearly vendor purchasing report.
-
Cross-train Inventory Support to ensure that purchasing functions can be supported at all times.
-
Review resale plant material once landed and update location.
-
Assist in the development of future system enhancements (e.g. production planning).
-
Lead development of the expansion of the purchasing position to possibly include other production-related materials.
Represent purchasing in the Accession process for adding new plants to the product line.
-
Attend meetings when Accession items are discussed.
-
Review purchasing requirements.
-
Assist with work post-meeting by making updates in SharePoint and create appropriate part codes.
Assist in accomplishing the tasks of the Planning & Administration Department in general.
-
Maintain good working relationships and communication with all area supervisors and growers, all marketing personnel and shipping and yard personnel.
-
Assist with inventory work related to trade list preparation.
-
Understanding of the cost accounting system and the impact of system transactions; assist other departments with fixing incorrect transactions.
-
Cross train with Inventory Support to be back up for inventory-related reporting.
-
Create, maintain and update procedures related to this job function.
-
Assist in completing other tasks or projects as required.
Responsible for determining and achieving individual goals, working toward personal growth, while supporting the department, company and industry.
-
Set individual goals using Employee Development Program to support the department and the company goals.
-
Participate in department meetings and meetings with supervisor.
-
Develop and maintain a Rolling Calendar for this job function. Update monthly.
-
Maintain involvement in growth activities, (e.g. education, industry seminars, professional organization involvement, MG leadership opportunities, etc.).
Function / Corresponding Tasks
:
Coordinate the purchasing of raw material inputs for all product groups for production and related requirements.
-
Develop and manage budgets for purchased material.
-
Create and manage master purchasing schedule based on information from Production.
-
Work with production to identify material shortages and what can be done to resolve them.
-
Work with sales to identify when resale buy-ins may be appropriate.
-
Build relationships with our vendors in order to obtain information on new products, availability and pricing. Distribute information to Production, Sales and Marketing.
-
Negotiate purchase parameters and place orders.
-
Enter and maintain accurate purchase orders. Communicate changes to Production and Vendors on a daily basis.
-
Schedule ship and pick-up dates with Shipping Department, Production and Vendors.
-
Manage documents related to the receiving process.
-
Coordinate receipt of product with Production on a weekly basis.
-
Check purchased numbers to received numbers (when receiver comes in).
-
Contact vendors on shortages, price, quantity or quality discrepancies; arrange for reconciliation and price adjustment, if appropriate.
-
Generate Ross transactions required (Goods Received Note) for Accounts Payable.
-
Monitor the status of buy-in liners not used. Work with Production to resolve outstanding issues or discrepancies.
-
Monitor actual expenditures to budget on a monthly basis.
-
Monitor, compile and publish annual vendor performance review and yearly vendor purchasing report.
-
Cross-train Inventory Support to ensure that purchasing functions can be supported at all times.
-
Review resale plant material once landed and update location.
-
Assist in the development of future system enhancements (e.g. production planning).
-
Lead development of the expansion of the purchasing position to possibly include other production-related materials.
Represent purchasing in the Accession process for adding new plants to the product line.
-
Attend meetings when Accession items are discussed.
-
Review purchasing requirements.
-
Assist with work post-meeting by making updates in SharePoint and create appropriate part codes.
Assist in accomplishing the tasks of the Planning & Administration Department in general.
-
Maintain good working relationships and communication with all area supervisors and growers, all marketing personnel and shipping and yard personnel.
-
Assist with inventory work related to trade list preparation.
-
Understanding of the cost accounting system and the impact of system transactions; assist other departments with fixing incorrect transactions.
-
Cross train with Inventory Support to be back up for inventory-related reporting.
-
Create, maintain and update procedures related to this job function.
-
Assist in completing other tasks or projects as required.
Responsible for determining and achieving individual goals, working toward personal growth, while supporting the department, company and industry.
-
Set individual goals using Employee Development Program to support the department and the company goals.
-
Participate in department meetings and meetings with supervisors.
-
Develop and maintain a Rolling Calendar for this job function. Update monthly.
-
Maintain involvement in growth activities, (e.g. education, industry seminars, professional organization involvement, MG leadership opportunities, etc.).
